Monterrey Business Tips
Ten Tips for a Successful Business Trip in Monterrey Key tips for every beginning business traveler and a refresher list for the seasoned pro. - Do not waste your company`s money and time. The important part of business travel is business, not travel. You will be judged on how your handle both.
- Thoroughly review and understand your company`s travel policy. You will need to know what expenses are covered, and what you are expected to pick up on your own. Take a copy with you.
- Understand the restrictions on airlines, hotels, car rentals, meals, phone calls, laundry, minibars and all other expenses. If something is not clear, do not assume, contact your boss or human relations department to get the answers you need.
- Connect with your corporate travel staff. These are the individuals who book your flights, hotels and car rentals. Ask them to explain how you should proceed if something goes wrong . How do you make changes if you encounter delays or problems?
- Expenses. Will you be using your own credit card or a company credit card for your travels? If you will be using your personal credit card, know that you may need to pay that bill prior to receiving your reimbursement allocation.
- Understand the proceedure for cash advances and the documentation you will need to turn in when you return.
- Get to know the staff in your accounting department. These will be the people who process your expense reports. Ask them what they need and how they like to receive information, then follow their advice. They can be your best friends.
- Do not create travel envy. Play it cool and do not brag about your trips to non-travelers in your office.
- Buy a durable piece of luggage that can also be used as a carry-on.
- What are the business travel styles of your company? When traveling together, what activities are you expected to take part in? Is airline seating an issue? When should you return to the office if you arrive mid-day or off a red-eye?
Helpful Hints & Planning Aids: Business Preparations Important Items to Keep Handy Personal Items [ ] Money
[ ] Credit cards
[ ] Transportation
[ ] Itinerary
[ ] Tickets
[ ] Frequent flyer cards
[ ] Medical Insurance card Destination Information [ ] Contact Name_____________ Phone____________________ Pick-up time_____________ Pick-up location_______________ Accomodations [ ] Guaranteed reservation Confirm #__________________ Name _________________ Location___________________ Phone______________________ Type of bed________________ Car Rental [ ] Agency_____________________ Confirm #__________________ Phone_____________________ Cost______________________ Pick up Location_______________ Date_________________ Time_________________ Drop off Location________________ Date________________ Time________________ Car type____________________ Planning an Event/Convention Event Name____________________________________ Dates: From_________To____________ Location_________________________________________ Address_________________________________________ City/State/Country_________________________________ Event times: Monday____________ Tuesday___________ Wednesday_________ Thursday__________ Friday____________ Saturday_____
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