Hong Kong Business Tips
Ten Tips for a Successful Business Trip in Hong Kong
Key tips for every beginning business traveler and a refresher list for the
seasoned pro.
- Do not waste your company's money and time. The important part of business
travel is business, not travel. You will be judged on how your handle both.
- Thoroughly review and understand your company's travel policy. You will
need to know what expenses are covered, and what you are expected to pick
up on your own. Take a copy with you.
- Understand the restrictions on airlines, hotels, car rentals, meals,
phone calls, laundry, minibars and all other expenses. If something is
not clear, do not assume, contact your boss or human relations department
to get the answers you need.
- Connect with your corporate travel staff. These are the individuals who
book your flights, hotels and car rentals. Ask them to explain how you
should proceed if something goes wrong . How do you make changes if you
encounter delays or problems?
- Expenses. Will you be using your own credit card or a company credit
card for your travels? If you will be using your personal credit card,
know that you may need to pay that bill prior to receiving your reimbursement
allocation.
- Understand the proceedure for cash advances and the documentation you
will need to turn in when you return.
- Get to know the staff in your accounting department. These will be the
people who process your expense reports. Ask them what they need and how
they like to receive information, then follow their advice. They can be
your best friends.
- Do not create travel envy. Play it cool and do not brag about your trips
to non-travelers in your office.
- Buy a durable piece of luggage that can also be used as a carry-on.
- What are the business travel styles of your company? When traveling together,
what activities are you expected to take part in? Is airline seating an
issue? When should you return to the office if you arrive mid-day or off
a red-eye?
Helpful Hints & Planning Aids:
Business Preparations
Important Items to Keep Handy
Personal Items
[ ] Money
[ ] Credit cards
[ ] Transportation
[ ] Itinerary
[ ] Tickets
[ ] Frequent flyer cards
[ ] Medical Insurance card
Destination Information
[ ] Contact Name_____________
Phone____________________
Pick-up time_____________
Pick-up location_______________
Accomodations
[ ] Guaranteed reservation
Confirm #__________________
Name _________________
Location___________________
Phone______________________
Type of bed________________
Car Rental
[ ] Agency_____________________
Confirm #__________________
Phone_____________________
Cost______________________
Pick up Location_______________
Date_________________
Time_________________
Drop off Location________________
Date________________
Time________________
Car type____________________
Planning an Event/Convention
Event Name____________________________________
Dates: From_________To____________
Location_________________________________________
Address_________________________________________
City/State/Country_________________________________
Event times:
Monday____________
Tuesday___________
Wednesday_________
Thursday__________
Friday____________
Saturday__________
Sunday____________
Your Exhibit/Booth Information:
Location___________________________________
#_________________________________________
Staffing schedule and Staff Info:
Name_____________________________________
Phone Number____________________________________
Location___________________________________
Days/Times______________________________________
Name_____________________________________
Phone Number____________________________________
Location___________________________________
Days/Times______________________________________
Name_____________________________________
Phone Number____________________________________
Location___________________________________
Days/Times___________________________
Travel:
Leave on_____________ Return_______________
Transp scheduled leave________________________
Transp scheduled return_______________________
Location___________________________________
Phone____________________________________
Business Preparations: Expense
Logs
Daily Cash Expenses
Breakfast__________________
Lunch____________________
Dinner____________________
Other_____________________
Tips______________________
Car Rental_________________
Transportation______________
Phone Calls________________
Misc._________ $__________
Misc._________ $__________
Client Expenses
Contact Name________________
Title__________________
Company Name________________
Reason Seen__________________
Miles Logged__________________
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